Accurate, on-time payroll with full statutory compliance. Our payroll outsourcing services in India cover salary processing, CTC structuring, TDS and investment proofs, PF, ESI, professional tax, payslips, and full and final settlements, on the payroll software you already use.
Payroll involves a lot of back-and-forth: computing salaries, meeting every statutory requirement and obligation, and managing employee data accurately.
In India, a single payroll run touches income tax withholding, Provident Fund, Employees' State Insurance, professional tax that varies by state, labour welfare fund, bonus, gratuity and leave rules. Each has its own wage definition, rates and deadlines, and mistakes lead to interest, penalties and unhappy employees.
Our team significantly reduces the time, effort and money you spend on payroll administration, with customised payroll processing that fits your business, your policies and your systems.
We process salaries on platforms such as greytHR, Keka, Zoho Payroll, Paybooks and Webtel, or on your own system, covering attendance, leave, variable pay and arrears.
We help design CTC and salary structures in consultation with management, balancing tax efficiency, statutory cost and employee take-home pay.
We collect and verify employee investment declarations and proofs, compute TDS under the regime each employee has chosen, file quarterly TDS returns and issue Form 16.
We calculate, deposit and file PF, ESI, professional tax and labour welfare fund, and provide challans and returns as evidence of compliance.
We assist with joining formalities, PF and ESI enrolment, resignations, leave encashment, gratuity, and full and final settlements.
We handle employee payroll queries, provide payslips, payroll registers and MIS, and pass journal entries into your accounts.
| Item | Key points | Typical timeline |
|---|---|---|
| TDS on salary | Withheld monthly based on the employee's projected income and chosen tax regime | Deposit by the 7th of the next month; quarterly TDS return; Form 16 annually |
| Provident Fund (EPF) | 12% employee and 12% employer contribution on PF wages, for covered establishments | Deposit and ECR by the 15th of the next month |
| Employees' State Insurance (ESI) | Applies to employees earning up to the wage ceiling; employee and employer contributions | By the 15th of the next month |
| Professional Tax | State-specific slabs and rules, capped annually | Monthly or as per state rules |
| Labour Welfare Fund | State-specific employee and employer contributions | Half-yearly or annually, depending on the state |
| Bonus & Gratuity | Statutory bonus for eligible employees; gratuity after the qualifying service period | Bonus annually; gratuity on exit |
Rates, ceilings and dates are indicative and change from time to time, including with the implementation of the Labour Codes. We track every change and update your payroll. For wider labour compliance, see our labour law and POSH services.
Attendance, leave, new joiners, exits, variable pay and changes are collected by an agreed cut-off date.
Gross-to-net salaries, statutory deductions and TDS are computed on the payroll software.
The payroll register and variance report are shared with management for sign-off.
Bank transfer files are prepared for salary disbursement, and payslips are released to employees.
TDS, PF, ESI, PT and LWF are deposited and returns filed on time.
Accounting entries, MIS and responses to employee queries are completed.
| If you need… | Choose |
|---|---|
| Payroll for employees of your Indian company | Payroll Outsourcing Services in India |
| Payroll for employees of a US company | Payroll Outsourcing Services USA |
| To hire employees in India without an Indian entity | Employer of Record (EOR) in India |
| Qualified finance or accounts staff deployed to your team | HR Consulting & Staff Outsourcing |
Tell us your headcount, locations and current set-up. We will share a payroll plan and a fixed monthly quote, at no cost and with no obligation.
Book a Free Payroll ConsultationShare your headcount and locations. We usually respond within one business day.
